Meeting FAQ's

How does Visit Saint Paul help meeting planners?
Visit Saint Paul makes planning and implementing a meeting less time-consuming and more streamlined by giving meeting planners access to a range of services, packages and value-added extras. Before a meeting begins, our Visit Saint Paul sales professionals can help locate meeting space, check hotel availability, and arrange for site inspections. We can also link planners with the suppliers, from motor coach companies and caterers to off-site entertainment venues, that can help meet the prerequisites of any event. No matter the size of the meeting, from 50 to 50,000, all planners are encouraged to use our services.

What are some of the specific services Visit Saint Paul offers the meeting planner?
• Assist in the creation of collateral material
• Assist with on-site logistics and registration
• Provide housing bureau services
• Develop pre- and post-conference activities, spouse tours, and special events
• Assist with site inspections and familiarization tours, as well as site selection
• Provide speakers and local educational opportunities
• Secure special venues
• Assist in the coordination of local transportation

What information does Visit Saint Paul have on hotels?
The Saint Paul CVA tracks room counts, as well as other meetings coming to the area. In this way, we help planners avoid conflicts with other events. Moreover, as we have first-hand familiarity with the hotels and with meeting space in the area, we can help planners match properties to specific meeting requirements and budgets.

Why Visit Saint Paul doesn’t charge for these services?
For most services, we do not charge our clients — the visitor, the business traveler and the meeting planner. Instead, we are funded through a combination of hotel occupancy taxes and membership dues.